Special Meeting/Workshop

1. Call to Order: 3:30 p.m.
2. Public Comments: None
3. Amendment to Inter-local Agreement - Manatee Elementary School Parking Lot
   Motions:
   

   I recommend the School Board approve the Amendment to Inter-local Agreement between the School Board of Palm Beach County and Palm Beach County for the Construction of Manatee Elementary School Parking Lot.	-	PASS
   Minutes: The School District staff requested a time extension for the funding under the Inter-local Agreement to increase the number of parking spaces at Manatee Elementary School. The Agreement that was approved on February 1, 2005, provided a completion date of September 30, 2006. The County has agreed to extend that initial completion date by one (1) year; therefore, providing a new completion date of September 30, 2007. All other provisions of the Inter-local agreement dated February 1, 2005, shall remain.
   Vote Results:
   Motion: Bill Graham
   Second: Debra Robinson
   Tom Lynch	-	Aye
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
4. CP1 A/E Agmnt for Summit/Jog Area Elementary School 03-Y
   Motions:
   

   I recommend the School Board approve the award of an Architectural Consultant Agreement with Zyscovich, Inc. in the amount of Not to Exceed $1,797,700. and authorize the Superintendent and Board Chairman to sign all required documents for Summit/Jog Area Elementary School 03-Y, Project No. 0281-8243.	-	PASS
   Minutes: Design Services required for the new Summit/Jog Area Elementary School (03-Y) in accordance with the Board adopted Five-Year Capital Plan and the educational specifications approved by the Board on March 15, 2006. Approved Budget for Planning and Design: $1,800,000. Approved Budget for Construction: $22,775,000. Fee for Basic Services: $1,425,000. Funds Available For: Additional Services: $142,500. Reimbursable Expenses: $71,250. LEED Consultant: $75,200. (Not To Exceed) Environmental Consultant: $61,000. (Not To Exceed) Estimating/Scheduling Consultant: (Not To Exceed) $22,750. Total Contract Award: (Not to Exceed) $1,797,700. Nine (9) firms responded to the RFP and three (3) were shortlisted. The final ranking of the Selection Committee is as follows: (1) Zyscovich, Inc. (2) MPA Architects, Inc. (3) PGAL
   Vote Results:
   Motion: Debra Robinson
   Second: Sandra Richmond
   Tom Lynch	-	Aye
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
5. CP2 D/B Agmnt for Crystal Lakes and Sandpiper Shores ES
   Motions:
   

   I recommend the School Board approve the award of a Negotiated Design/Build Agreement with Suffolk Construction Company in the amount not to exceed $6,542,504. for Crystal Lakes ES, Project No. 2121-9405 and $7,818,134. for Sandpiper Shores ES, Project No. 1961-9405 and authorize the Superintendent and Board Chairman to sign all required documents.	-	PASS
   Minutes: Phase I Design and construction of classroom additions and HVAC system replacement in accordance with the Board adopted Five-Year Capital Plan and educational specifications approved by the Board on March 10, 2004. Approved budget for Design, Construction, and HVAC System Replacement of both of project: $6,138,015. (Crystal Lakes ES); $7,456,235. (Sandpiper Shores ES) Minority Participation: 15% No. of Stories: 1 (Crystal Lakes ES); 2 (Sandpiper Shores ES) Construction Type: Modular Additions and HVAC Replacement Gross Square Feet: 22,681 (Crystal Lakes ES); 26,461 (Sandpiper Shores ES) Cost Per Square Foot: $166.93. Modular Addition (Crystal Lakes ES); $139.30 Modular Addition (Sandpiper Shores ES) Student Stations: 290 (Crystal Lakes Es); 340 (Sandpiper Shores ES) Cost Per Student Station: $12,159. Modular Addition (Crystal Lakes ES); $13,828. Modular Addition (Sandpiper Shores ES) Mrs. Burdick questioned which program will have a Pre-K Program and if this is part of the referendum. Mrs. Burdick questioned how much of the budgeted dollars are being used for classrooms. Mr. Lynch questioned the original cost per square foot. For the Record: The cost per square foot is $131.00 for modular additions at Crystal Lakes Elementary School.
   Vote Results:
   Motion: Bill Graham
   Second: Sandra Richmond
   Tom Lynch	-	Aye
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
6. CP3 CM at Risk Agreement for Old Jupiter ES
   Motions:
   

   I recommend the School Board approve an Agreement for Construction Management at Risk Services and Preconstruction Phase Fee in the amount of $50,619. to Hedrick Brothers Construction and authorize the Superintendent and Board Chairman to sign all required documents for Pre-Construction fees for Old Jupiter elementary CSR Addition, Project No. 0071-8389.	-	PASS
   Minutes: Construction Management at Risk Services required for renovation, repairs and structural upgrades to the original Jupiter School Building (circa 1923) in accordance with the Board Adopted Five-Year Capital Plan and the educational specifications approved by the Board on October 19, 2005. Approved Construction Budget: $5,127,576. Minority Participation: 16.2% No. of Stories: 1 and 2 (existing) Construction Type: Terra Cotta and Stucco (existing) Gross Square Feet: 17,387 Budget Cost Per Square Foot: $294.90 Student Stations: 164 Budget Cost Per Student Station: $31,265. One (1) firm responded to the RFP. This firm is being recommended for contract award: (1) Hedrick Brothers Construction Mrs. Burdick questioned the differences in the advertisement regarding the educational specifications and if this project has gone before CORC. Mrs. Burdick requested the status of the Howell Watkins music hall. Dr. Beniam stressed the importance of the historical renovation of the building.
   Vote Results:
   Motion: Bill Graham
   Second: Sandra Richmond
   Tom Lynch	-	Nay
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Nay
   Monroe Benaim	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
7. CP4 Amend the CM Agmnt for Rolling Green ES
   Motions:
   

   I recommend the School Board approve an Amendment to the Construction Management at Risk Agreement and authorize the Superintendent and Board Chairman to sign all required documents to establish the Phase II Final Guaranteed Maximum Price (GMP), in the amount of $20,533,878. to C.R. Klewin Southeast, Inc. for Construction Management at Risk Services for Rolling Green ES Modernization/Replacement, Project No.0781-7508.	-	PASS
   Minutes: Construction Management Services required for modernization/replacement of the existing Pre K-5 facility in accordance with the Board adopted Five-Year Capital Plan and the educational specifications approved by the Board on January 19, 2005 (amended by a memorandum to the Board on May 23, 2005). Approved Budget: $19,755,650 Construction Type: Tilt-wall No. of Stories: Two Gross Square Feet: 109,732 (New) 30,228 (Old) Total 139,960 Cost Per Square Foot: $151 Total Student Stations: 1026 Cost Per Student Station: $20,573 Minority Participation: 9.05% Preconstruction Fee: $139,764 Phase I GMP (Demolition): $434,677 Phase II Final GMP: $20,533,878 Total Construction Cost: $21,108,319.
   Vote Results:
   Motion: Bill Graham
   Second: Sandra Richmond
   Tom Lynch	-	Aye
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
8. CP5 Amend the CM Agmnt for Village Acad Secondary Level
   Motions:
   

   I recommend the School Board approve an Amendment to the Agreement and authorize the Superintendent and Board Chairman to sign all required documents to establish the Phase I Final Guaranteed Maximum Price (GMP), for construction in the amount of $14,628,180. to Suffolk Construction, Inc. for Construction Management at Risk Services for Village Academy Secondary Level, Project No.2811-8271.	-	PASS
   Minutes: Construction Management at Risk Services for construction of middle and high school classroom additions in accordance with the Board adopted Five-Year Capital Plan and the educational specifications approved by the Board on November 8, 2004 (amended by a memorandum to the Board on August 10, 2005). To save on cost the GMP includes the shell of the high school spaces, but excludes the interior buildout which can be completed with minimal impact to the school at a later date. Approved Budget: $14,333,250 Construction Type: Tiltwall No. of Stories: three Gross Square Feet: 85,000 Cost Per Square Foot: $173 Total Student Stations: 1382 (758 New, 624 Existing) Cost Per Student Station: $10,638 Preconstruction Fee: $73,220 Phase I Final GMP: $14,628,180 Total Construction Cost: $14,701,400 Mrs. Burdick questioned the statement that the project was amended by a memorandum to the Board on August 10, 2005. Mr. Sanches clarified that the memo was sent to Board Members to make them aware of the changes and could question these changes at the next Board Meeting. Mrs. Burdick feels this a violation of The Sunshine Law. Mr. Sanches clarified staff was not amending the architects contract, just shifting square footage from one part of the school to the other part of the school. Dr. Johnson stated that the alterations are within the approved price and staff needed flexibility. Mrs. Burdick requested the specific changes to this project be reviewed and questioned what we are going to get in return. Mr. Lynch questioned why a modular is not being used which would bring the cost down. For the Record: Mrs. Burdick can not support this recommendation because there are no Demographics to support this or the changes in the scope of work.
   Vote Results:
   Motion: Sandra Richmond
   Second: Bill Graham
   Tom Lynch	-	Aye
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Nay
   Monroe Benaim	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
9. CP6 Amend the CM Agmnt for Barton ES
   Motions:
   

   I recommend the School Board approve an Amendment to the Construction Management at Risk Agreement and authorize the Superintendent and Board Chairman to sign all required documents to establish the  Phase 1 Guaranteed Maximum Price (GMP), for demolition, in the amount of $740,004. to W.G. Mills, Inc. for Construction Management at Risk Services for Barton ES Modernization/Replacement, Project No.0741-7501.	-	PASS
   Minutes: Construction Management at Risk Services required for modernization/replacement of this school in accordance with the Board adopted Five-Year Capital Plan and the educational specifications approved by the Board on January 19, 2005 (amended by memorandum to Board on May 23, 2005). Approved Budget: $15,369,631 Construction Type:TBD No. of Stories: 1 and 2 Gross Square Feet:136,000 Budget Cost Per Square Foot:$113 Total Student Stations: 1107 Budget Cost Per Student Station: $13,884 Total Construction Cost: TBD
   Vote Results:
   Motion: Bill Graham
   Second: Debra Robinson
   Tom Lynch	-	Aye
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
10. CP7 Renewal of RFP For Relocatable, Modular Classroom Buildings
    Motions:
    

    I recommend the School Board approve the renewal of Contract No. 03C-005F and Addendum #2 for Relocatable Modular Classroom and Non-instructional buildings with Royal Concrete Concepts for a contract period of May 13, 2006 through May 12, 2007.	-	PASS
    Minutes: Contract Renewal and Contract Addendum: Contract No. 03C-005J and Addendum No. 1 was awarded by Board action on March 12, 2003, to Royal Concrete Concepts for three years from March 13, 2003 through March 12, 2006 with the option to renew for two additional one-year periods. By Board action on April 20, 2005, the estimated expenditure was increased by $10,500,000. By Board action on June 29, 2005, the estimated expenditure was increased by $20,000,000. A contract extension was exercised for the period March 13, 2006 through May 12, 2006. The first option to renew is now being exercised for the period May 13, 2006 through May 12, 2007. Royal Concrete Concepts has agreed to honor terms, conditions and pricing as amended for the forthcoming contract period. The specifications of the modular units are specified in Royal Concrete's proposals. The proposed amendment to the Contract requires modifications to the specifications of the modulars. The purpose of these additional requirements is to provide greater flexibility to meet the needs of the schools and to incorporate improvements as suggested by the schools and Facilities Management. Services to be provided include purchase and/or lease of relocatable, modular classroom and non-instructional buildings. Vendor will be responsible for delivery, assembly, installation and relocation of modular units.
    Vote Results:
    Motion: Bill Graham
    Second: Sandra Richmond
    Tom Lynch	-	Aye
    Sandra Richmond	-	Aye
    Paulette Burdick	-	Aye
    Monroe Benaim	-	Aye
    Debra Robinson	-	Aye
    Bill Graham	-	Aye

    
    
11. Adjourn: 4:35 p.m.